Skip to main content

Set up flexible pricing

Flexible pricing uses formulas and conditions to create dynamic rates based on multiple variables. Perfect for complex pricing strategies and seasonal adjustments.

Create flexible pricing

Basic setup​

Name: Choose an internal name for this pricing structure.

Customer display line: Customize what customers see on the booking form. Use the + button to add variables.

Tax settings: Choose whether prices include or exclude tax, and select your tax rate.

Rental pricing​

Set your base pricing calculation method:

Pricing methods​

Formula: Calculate rates based on variables

  • Duration in hours
  • Duration in days (24h periods)
  • Number of passengers in booking
  • Number of passengers on a boat
  • Hours booked in advance
  • Days booked in advance
  • Number of nights

Example: $100 per hour base rate = select "Duration in hours" and enter 100.

Fixed amount: One set price regardless of variables. Add conditions to make it dynamic.

Table: Create rate tables similar to simple pricing, with added condition support.

Adding pricing conditions​

Click Add condition to create complex rules.

Example pricing structure:

Base rate: $100/hour for all rentals

Weekend surcharge: +$20/hour on Saturdays and Sundays

  • Condition: Days of the week = Saturday, Sunday
  • Price: +$20 per hour

Member discount: -$40/hour for members

  • Condition: Customer type = Member
  • Price: -$40 per hour

Result:

  • Weekday non-member: $100/hour
  • Weekend non-member: $120/hour
  • Weekday member: $60/hour
  • Weekend member: $80/hour

Available conditions:

  • Booking duration: Different rates for trip length
  • Number of boats: Bulk discounts or premiums
  • Number of passengers: Group size adjustments
  • Customer type: Different rates for members vs guests
  • Days of the week: Weekend vs weekday pricing
  • Time period: Different rates for specific hours (e.g., 10 AM-1 PM)
  • Booked in advance: Early bird or last-minute pricing
  • Every nth boat: Apply discounts to every 2nd, 3rd boat, etc.
  • Nth boat: Special rate for specific boat position (e.g., 3rd boat free)
  • Booked via partner: Different rates for partner bookings

Additional charges​

Add extra costs beyond base pricing:

Name: Internal reference Customer display: What customers see during booking Tax settings: Include/exclude tax and rate

Price calculation:

  • Formula: Calculate based on variables
  • Fixed amount: Set fee (e.g., $30 cleaning charge)
  • Table: Variable rates with conditions

Advanced mode: Use complex formulas with multiple variables and calculations. See Working with pricing formulas for detailed formula syntax.

Deposits​

Secure bookings with refundable deposits.

  • Name: Internal reference (e.g., "Deposit")
  • Customer display: What customers see on booking form (e.g., "Deposit; will be refunded within 3 days")
  • Tax settings: Include/exclude tax and rate

Price options:

  • Formula: Calculate based on variables (e.g., 20% of rental price)
  • Fixed amount: Set amount (e.g., $100.00)
  • Table: Different deposits for different scenarios

Example: Fixed $100 deposit, refunded within 3 days after return.

Add conditions to apply deposits only in specific situations.

Completing setup​

  1. Save your flexible pricing structure
  2. Test calculations with sample bookings to ensure formulas work correctly
  3. Apply to boat-dock combinations in rental setup

Flexible pricing gives you complete control over dynamic rates but requires careful testing to ensure calculations work as expected across all booking scenarios.